Organizing Photos
I’ve spent a few years accumulating digital pictures on my computer and over the past two finally started to organize them. With the introduction of Windows Vista it made this process a little easier through the use of tags and ratings.
Folder Structure
I keep all my pictures under my personal Pictures folder in Vista. Below that, my file structure consists of the following format: /year/month-date - description/event/ where year is in a four-digit format (e.g. 2008), month and date are in a two-digit format (including leading-zeros), and description is simply a description about the event, subjects, or location of the pictures in general. Being more general allows for there to be multiple events or other sub-divisions within that date’s folder, if needed: the event subfolder.
So an example of the folder structure might look like this:
/2008/
/2008/02-20 - Visiting at mom's house/
/2008/02-20 - Visiting at mom's house/Dinner/
Keeping a leading zero before both the month and date will allow for the folders to be sorted in chronological order.
Tags (Vista)
I’ve started using the tags feature of Vista to tag my pictures with the name of anyone in it, or the subject matter. I may also tag photos with additional information, such as black and white photos with “Black and White,” allowing me to do a search only on pictures I’ve taken in black and white.
The image to the left is tagged with People, Black and White, Lake, and Gabby, my friend who was in this picture. This way, through Vista’s search feature, I can easily search for pictures of a particular person or just of people in general. Saving one of these searches (for people, etc.) also allows me to easily access these pictures in the future and automatically updates the Search Folder to include newly-tagged photos.
Ratings are also a good way to keep track of favorite photos. I generally assign four-stars as really good pictures, and save the fifth star for only the best pictures I take. But I also have a search folder named “Good Pictures” with the query “rating: >= 3 stars.”
So there you have it. Hopefully this helps anyone who has ever had problems organizing their photo collection. Remember this system can always be changed to adapt to your own needs–between tags and your file structure, organizing your photos can be very flexible. Play around and see what works best for you!

